Cultural houses & centres
TeamPlan is a handy tool for museums, cultural houses & centres that rely on volunteers or occassional workers for their events or other tasks.
Scheduling occasional workers? With TeamPlan you can do it fast and good.
This online tool is specially designed to make it easy to plan and communicate with your employees. This way you get everybody on the same page and prevent stress and chaos.
Forget about complicated forms or documents. TeamPlan keeps scheduling (occasional) employees simple. Select the right people for the right tasks? Add tasks? Take notes? Do it fast and keep the overview at all times.
Starting by adding tasks, confirming presence, creating teams and synchronising tasks with the personal agendas. With TeamPlan you manage the entire planning online, in one central location in the cloud.
Clear agreements with your employees and volunteers are a must for your event or internal operation to run smoothly. Everyone needs to know what he or she needs to do. TeamPlan therefore ensures a clear communication so that any confusions are avoided.
"TeamPlan provides us a clear overview and works as an extensive database of our employees. It's easy to work from one platform."Elske Vos,
"TeamPlan allows us to communicate quickly and in time to our volunteers which task they have to do on which day and from what time to what time. So it is actually a planning and communication tool that offers far more possibilities than Excel. "Marion Buckens,
"Teamplan is an accomplice in the process of planning guides for the guided tours in M-Museum Leuven (Belgium). For the external guides, Teamplan is the online platform and reference to check their appointments with the visitors of our museum."Museum M,
"Teamplan is an easy and efficient tool that allows us to fill a busy and flexible shiftsplanning and communicate to our extensive crew of volunteers!"Trix Antwerpen,
The planner registers the occasional workers in TeamPlan. In addition, the employee can do this himself via an online form. For each employee his or her preferences and experiences are also registered.
The planner defines the tasks (possibly linked with YesPlan).
The volunteers / workers provide their availability online for the events, tasks or dayparts.
The planner schedules the employees according to their availability, preference and experience.
The employee confirms his assigned tasks.
The planner prepares the planning for a certain period or a specific event and sends the final worklist to the employees. This can be done via pdf and/or directly in the agenda of the employee via an iCalendar feed.
After performing the task(s), the employee fills in his timesheet on which the planner can base himself for calculating any remunerations.
TeamPlan is an online planning tool, developed by Encima. Encima builds websites and mobile applications for organizations in the cultural and tourism sector. YesPlan provides software for planning events.
TeamPlan is the link between YesPlan and occasional workers / volunteers.
TeamPlan is the link between YesPlan and occasional workers / volunteers that behaves like an add-on module that allows occasional worker to be scheduled at events defined in YesPlan, and provides a simple and smooth way to communicate. This allows an organization to manage its entire planning calendar even more efficiently - up to and including scheduling occasional workers. linking and synchronizing data is easy.
TeamPlan is available in 2 subscriptions: an annual subscription for daily use or a 4 month subscription for a single event.
Both subscriptions offer you the same reliable and user-friendly services.
Convince yourself of the many benefits / advantages of the TeamPlan online planning tool. Contact us here (without obligation) for a demonstration or ask a question. We are happy to help you!
T +32 (0)50 230 207
hello@teamplan.com
TeamPlan is a product of Encima
Beckhofstraat 92a
8820 Torhout
T +32 (0)50 230 200
F +32 (0)50 230 209
info@encima.be
www.encima.be